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Export your Google calendar

Supports Windows OS. Instructions vary for MacOS


Description

Exporting a Google Calendar allows you to save a copy of your calendar events and data in a format that can be imported into other calendar programs. To export a calendar, you will need to log in to your Google Calendar account and access the calendar settings. From there, you can select the option to export the calendar in iCalendar format, also known as a .ics file. This file can then be saved to your computer or shared with others to import into their own calendar program. Exporting a calendar is a useful feature for those who need to share their schedule with others, or for those who want to keep a backup copy of their calendar events. It's also a good way to move events from one calendar to another or a different calendar service. Overall it's a simple process that can be done in a few steps and it allows you to have a copy of your schedule in a format that can be easily read by other calendar programs.


Export from the web

Google natively supports calendar exports from the web as briefly mentioned above. However, you are only limited to exporting My calendars and not shared calendars that already exist in your Google Calendars. To learn how to export your calendars, please visit the steps below:

Export My Calendars
  1. Go to calendar.google.com and log in to your Google account.
  2. Click on the three dots in the top left corner of the calendar you wish to export.
  3. Select "Settings and Sharing" from the drop-down menu.
  4. Scroll down to the "Integrate calendar" section and click on the "ICAL" button.
  5. A pop-up window will appear with a link to your calendar in the iCal format. You can copy and paste this link to import the calendar into another program, or you can click on "Download" to save a file to your computer.
  6. You can also export all your calendars in one go, by going to "Settings" on the top right corner of your calendar page, and under the "Calendars" tab, select "Export calendars"

Export from Outlook

While inherently limited, exporting Google calendars from Outlook is a process that allows users to save a copy of their calendar events and data in a format that can be imported into other calendar programs. Please note that this method is not natively supported by Google and can pose issues.

Export as a PST from Outlook

users can go to the "File" menu and select "Open & Export" and then "Import/Export". From there, they can select the option to export as a file, then as a .pst file. You may select your calendar (my computer only) to save a .pst backup of your calendar. In most cases, this can be helpful when importing data to a new Outlook profile.


Import to Outlook

Importing a Google Calendar into Outlook can be a useful way to access your schedule across multiple platforms, but it's important to note that Microsoft and Google are not fully compatible. As a result, there may be some limitations with permissions and viewing when using this method. For example, certain calendar permissions and event details may not transfer over seamlessly, and changes made to the Google Calendar after the import process will not be automatically reflected in Outlook. Additionally, not all features of the Google Calendar may be accessible within Outlook, so it's important to be aware of these limitations before proceeding with the import process.

Import as .ics or .vcs file

To import a Google Calendar into the Outlook program, you can follow these steps:

  1. Log in to your Google Calendar account and go to the calendar you wish to import.

  2. Click on the three dots on the top left corner of the calendar and select "Settings and Sharing"

  3. Scroll down to the "Integrate calendar" section and click on the "ICAL" button.

  4. A pop-up window will appear with a link to your calendar in the iCal format.

  5. Copy the link and open Outlook.

  6. Go to "File" > "Open & Export" > "Import/Export" or "Open calendar"

  7. Select "Import an iCalendar (.ics) or vCalendar file" and click "Next"

  8. Click on the "Browse" button and paste the link you copied from Google Calendar.

  9. Select the calendar you want to import the events to, and click on "OK"

  10. Click on the "Finish" button.

Please note that when importing a calendar, the events will be added to your existing Outlook calendar and it won't create a new calendar. Also, this process doesn't create a live sync between the calendars, meaning any changes made to the Google Calendar after the import process won't reflect in the Outlook calendar.


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